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To buy Halloween squishies for several stores, separate the total supplier order from each location's opening allocation. Count by SKU and selling unit, reserve only the quantity you can justify, and make replenishment decisions using each store's remaining stock and selling window.
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Sending the same quantity to every location is easy to administer, but it can leave one store short while another holds the same unsold character. A simple allocation sheet makes those differences visible before you place another order.
Start with the Halloween wholesale collection, then use this worksheet to decide where each selected item will go. For choosing characters and pack formats, read the Halloween buying checklist first.
Define the unit every store will count
Choose one base unit for the allocation sheet. If stores sell individual toys, count pieces. If they sell sealed gift sets, keep sets as the selling unit and record the number of component pieces separately.
Do not let a location count a three-piece set as one unit while the warehouse records its three contents as three sellable units. Both counts can be useful, but their relationship must be written down.
For every SKU, record the supplier variant, buyer code, unit pack, units per inner pack and any fixed assortment rule. Ask whether a requested store-ready pack is available; do not assume a mixed supplier carton can be divided without repacking.
Build the opening allocation
Use information relevant to each store: available display space, results from comparable products, planned events and how quickly the location can receive a refill. When there is no sales history, label the allocation as a trial assumption.
The following is a fictional planning example. It is not a Ruiwo MOQ, factory carton ratio or sales forecast.
| Selected variant | Store A | Store B | Store C | Central reserve | Total pieces |
|---|---|---|---|---|---|
| Pumpkin reference | 30 | 20 | 10 | 10 | 70 |
| Ghost reference | 24 | 16 | 8 | 8 | 56 |
| Bun reference | 18 | 12 | 6 | 6 | 42 |
| Total | 72 | 48 | 24 | 24 | 168 |
The sheet reconciles to 168 pieces: 144 allocated to stores and 24 held centrally. Each real order line would use the exact selected SKU and variant, not the generic reference names above.
Check the proposed quantities against the supplier's confirmed pack configuration. If a packing constraint changes one line, update the location totals and the purchase order together.
Give the reserve a defined purpose
A central reserve can support replenishment, replace an approved damaged unit or supply a planned event. Assign the purpose before buying it. Keep demonstration samples separate so stores do not count handled display pieces as available retail stock.
The reserve should remain identifiable by SKU and pack version. A box marked “Halloween extras” is hard to allocate when stores request a particular character or sealed set.
If you hold no central stock, document the alternative: store transfers or a possible supplier reorder. Each option has its own timing and handling requirements.
Review replenishment with a short calculation
At each review, collect sellable stock on hand, confirmed incoming units, recent sales and the remaining selling days. Separate customer sales from samples, transfers and damaged units.
One planning calculation is:
Proposed refill = expected demand for the review horizon + chosen buffer − sellable stock on hand − confirmed incoming units.
For an illustrative store selling two units per day, a 12-day horizon suggests 24 units of demand. With a chosen buffer of four, ten units on hand and six confirmed incoming, the proposed refill is 24 + 4 − 10 − 6 = 12 units.
Those inputs are assumptions, not a prediction. Recheck the rate when promotions, store hours or customer interest change. If the result is negative, the calculation indicates no additional refill under those assumptions; it does not create a negative order.
Transfer before reordering when it solves the actual shortage
Check other locations and central stock for the exact item needed. A store transfer may help when one location has surplus stock that another can sell within the remaining period.
Record the sending store, receiving store, SKU, quantity, pack condition and expected arrival. Do not send a substitute character without agreement simply because it belongs to the same seasonal range.
If a supplier reorder is still needed, verify its receiving date before confirming the quantity. Compare the remaining selling window with the actual transport and receiving plan. The late-season order guide provides the timing checks.
Include allocation instructions in the wholesale request
Send a location summary alongside the SKU order lines. Ask the supplier to confirm whether location labels, separate inner packs or other requested preparation can be provided and whether they change the quote.
Your attachment should identify:
- Total quantity by SKU and selling unit.
- Opening quantities by location and any central reserve.
- Required packing or location-label instructions.
- Destination or China-forwarder handoff details.
- Required receiving date and the person approving changes.
Request a Halloween order quotation using your reconciled SKU totals. Keep the allocation sheet as the internal record so receiving, stores and replenishment staff work from the same quantities.