Read this article in another language
Links refer to this article. Existing localized editions may differ from the source. Unavailable languages are not translated pages.
Production control starts with the approved sample and ends with a packed inspection record.
Control points
| Stage | Evidence to retain |
|---|---|
| Sample | SKU, version, material, filling, dimensions and photos |
| Pre-production | Package artwork, label, warning and carton plan |
| Bulk production | Batch record, in-process photos and approved sample comparison |
| Pre-shipment | Carton count, gross weight, defect record and packing list |
Before releasing custom squishy production, connect the approved sample, specification, artwork, packaging and quantity to one order version. Agree who authorizes each stage, what evidence closes it and which unresolved items prevent release. This guide begins after sample approval; use the drawing-to-sample guide when the product is still being developed.
On this page
Establish the release basis once
Create a controlled record containing the development code or SKU, sample identity and photos, dimensions and weight basis, material or filling, color and decoration, logo/artwork files, packaging, barcode data, quantity and assortment ratio. Identify the quotation and approval date. Mark earlier versions as superseded so they cannot be selected for a new run.
The sample and order process separates product, packaging, carton and shipment approvals. An appearance approval alone does not confirm every later stage.
Use five production-control gates
Assign actual people to the roles below for the order. This is a buyer's planning worksheet, not a reproduced RUIWO factory record or a claim that these checks have already been performed.
| Gate | Responsible roles to agree | Input | Output to retain | Keep the gate open when… |
|---|---|---|---|---|
| Production release | Authorized buyer reviewer + supplier production contact | Approved product and pack references, quantity, current quotation | Dated release identifying the complete version | Sample, artwork, scope or required approval is unresolved |
| In-process change | Change requester + affected technical/review owners | Current release, proposed change and affected units/materials | Approved or rejected change, revised files and cost/date effects | A substitution or revision has no written decision |
| Bulk check | Agreed inspector + supplier corrective-action contact | Released specification, reference sample and inspection plan | Identified observations, correction record and disposition | An agreed criterion fails or a finding still needs review |
| Packing and shipment release | Buyer release authority + supplier/dispatch contacts | Accepted goods, approved pack, reconciled quantities and required records | Final packing list, carton data and written release | SKU ratio, labels, count, packing or required documents are unresolved |
| Reorder confirmation | Buyer + supplier order contact | Previous approved version, receiving results and new quantity | Current availability, quote and confirmation of any changed specification | “Same as last time” hides a material, filling, artwork or package change |
Make a change request specific enough to act on
Record the request date, affected version, reason, owner and the sample, quotation, schedule, packaging or document items requiring review. Identify affected units or materials before deciding their disposition. A similar photograph is not approval of a substitute filling or construction.
For example, if a buyer requests a larger logo after the packed sample was approved, record the proposed artwork revision and review its position on the physical selling unit. Do not silently apply it while keeping the old approval file. This is an illustrative decision, not a report of a completed customer order.
Compare bulk goods with the approved reference
Choose checks appropriate to the product and agreement: identity, dimensions, color, decoration, surface, normal squeeze behavior, filling consistency where relevant and the complete package. Define the method and accepted reference before inspection rather than relying on “same feel” or “checked many times.”
The buyer inspection guide provides the detailed comparison structure. Visual and physical inspection remain separate from formal testing or market-document review; ask the assigned qualified reviewer to resolve those items for the exact version.
Release the packed order, not only the loose toy
Confirm the barcode/variant match, selling-unit contents and assortment ratio on the approved package. Then reconcile pieces per carton, total carton count, dimensions, gross weight, marks and packing-list quantities. A changed box or insert can change the freight basis, so refresh carton data before release.
Use the carton marks and packing-list guide for the shipment record. Retain final product and pack photos with the release, then attach receiving differences and corrective decisions for the next order.
Keep factory evidence and order evidence distinct
The Ruiwo factory page provides workshop photographs and video for supplier review. Those media do not demonstrate that a particular order passed the gates above. Ask for the references and records appropriate to your project and agreed inspection scope.
Send Ruiwo the approved design/sample identity, quantity, market, package and required receiving date through the custom project page. Identify which gates are already approved and which remain open so the next action can be confirmed in writing.